Modern-day companies have the luxury of using different types of tools to manage their workforce more effectively both onsite and offsite. From managing payroll, scheduling shifts, tracking time worked, to take allowed instead during an accident or incident. There are plenty of ways to use technology as a tool for employers.
Employees are often resistant to new technology because they’re not sure how it will affect them personally. The following six tips should help bosses understand how to implement certain technologies in the workplace while helping to mitigate any potential fears or issues that arise from these technologies.
1. Seek Digital Services for Payroll & Benefits
If you’re still using old-fashioned paper paychecks, it’s time to make the change. Implementing a digital services payroll system can save your company time and money. For example, when you sign up for a direct deposit, there are no longer any issues with lost or stolen checks. It’s also faster because employees no longer have to wait for their checks to come in the mail. Instead, it simply gets deposited directly into their account. With digital incorporation, you can also easily manage and monitor employee payments from anywhere in the world. Another advantage of going digital for payroll and benefits is that you can offer your employees a wider range of services, such as health insurance, 401ks, and other types of uses.
2. Use A Website To Keep Everyone Up To Date With New Policies And Procedures
As a boss, you want everyone on your team to know what policies and procedures are in place at all times; however, it may not be possible to share this information with each employee personally. This is where a website can come in handy. Not only will every team member have access to essential information about company policies, but everyone can also communicate with one another through an internal message board or chat system. This allows for immediate communication and transparency throughout the organization.
3. Use A Time Clock/Work Zone System To Track Employee Hours And Productivity
Working employees take time – money. That’s why it’s important to track their hours worked against their paychecks, so there are no misunderstandings later on during payroll reviews. If you use paper time cards, it could be difficult to ensure that the times are accurate without any mistakes or confusion. With a biometric time clock or a time zone tracking system, you can accurately track when employees start and finish their shifts and how long they worked on specific tasks. This prevents misunderstandings about who is owed overtime pay and for how long.
4. Use Video Surveillance To Protect Employees And Assets
Bosses want their businesses to run smoothly and safely, but this can be difficult to achieve without the proper security measures. Installing video surveillance cameras in key areas of your business – like the entrance, cash registers, and stock rooms – can help deter crime and protect your employees from any possible threats. In addition, these cameras can also help managers keep track of inventory levels and employee productivity.
5. Use SMS/Text Messaging For Urgent Communications
Sometimes, bosses need to get in touch with employees right away. However, if they call the office phone, it may not be possible for everyone to answer or be reachable when they do respond. That’s why text messages are so useful – especially with time zone tracking software. If an employee is on break or offsite, they’re likely to respond quickly through their mobile device rather than trying to find a landline after hours (or waiting until they’re back at work). Not only does this save time for both employees and employers, but it also helps maintain open lines of communication for any urgent matters that arise mid-shift.
6. Use Digital Signature Services To Make Paperwork Easier
It might seem like having physical copies of every piece of paperwork at your company would be easier than filing through digital documents. Still, it can be quite the opposite, with so many different forms and filings to keep track of. That’s why using a virtual signature service is so important. Not only do these services provide legally binding contracts for any internal or external transactions that need to take place, but they also allow employees to store all their personal information in a secure online database. This makes it easy for everyone on the team to access everything from pay stubs to performance reports without wasting valuable time looking for misplaced files every day.
In conclusion, technology helps bosses communicate with their employees more effectively and promptly. For example, this enables time cards for your employees. Instead, everyone is on the same page, and that any questions or concerns are addressed promptly. Plus, it’s much easier to protect your employees and assets with video surveillance cameras, have open lines of communication through SMS/text messaging, track employee hours more accurately with time clocks/work zone systems, and ease paperwork with digital signature services.
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